It’s crucial that board members participate in the process of voting on important issues, regardless of their physical presence. Online voting is becoming more popular with boards. To be successful, you must have the proper procedures and guidelines for e-meetings.
Traditional voting procedures involve showing hands or declaring ‘yes’ and ‘no’ in the room during a meeting or via videoconference, via telephone or with the help of a unanimous written consent. Many organizations also utilize board management software, which allows an efficient electronic voting system with high security. However, electronic voting can view be vulnerable, and it may be difficult to ensure that your board members respond to your voting request in a timely manner.
If you would like your board members to take part in your remote voting it is essential that they are capable of doing so at a time that is convenient to them. If you have the appropriate technology, you can permit your board to vote using their own devices.
To ensure that you’re providing your members with a secure and safe environment, it is recommended to use an online board portal that’s secured to protect sensitive information. Also, you should utilize a platform that allows participants with the possibility of controlling who can see their votes, and who can view other participants their votes. This minimizes the chance of people outside your organization engaging in inappropriate or malicious behavior.