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Companies must secure their electronic documents against the scrutiny of others whether it’s confidential data about staff and customers, or deals or documents. Even if your employees are reliable and well-trained, a small mistake could lead to an attack on data that could harm a business’s image. There are four ways to restrict the use of electronic files, and avoid a data breach.
The Administrative Office of the Courts has asked for comments on four options to address security and privacy concerns in providing remote electronic public access to case file records. The first option would keep the assumption that all court records being available at the courthouse as well in electronic format, but limit access to remote files only to those who have an appropriate need, like counsels, parties as well as court staff members who are essential to the work of judges.
The other option allows a person to view and download all the information in a case record, but only in cases of an official need. This includes people who have been found guilty of a criminal offense, and a judge must be able to approve the request to release information.
The third option allows the public to have restricted access to certain documents that typically are found in criminal case files. These include plea agreements, as well as warrants for arrest that have not been executed. It also restricts public access to certain identifying information such as Social Security Numbers and financial information. It relies on prosecutors and their attorneys to safeguard their interests in particular instances by filing motions to secure certain information or block its electronic access.