A virtual boardroom is a paperless meeting platform that digitalizes the boardroom function and offers a range of tools to improve efficiency. The main issues are:
Effective communication and documentation are essential for any meeting, but the best method of achieving these goals is with the use of a digital solution. A specifically designed board portal enables board members to communicate in real-time and also provides secure document management and security.
A digital boardroom makes it simple to share documents and review them from anywhere with internet access. This is especially useful for those who have limited time or who need to attend meetings with a short notice. In addition to this, a centralized environment means that all meeting materials are up to date immediately. This eliminates the frustration that comes with waiting for hours or even days to receive a revised version of the agenda or addendum.
A digital boardroom could also assist in resolving issues with recording minutes. With templates that are pre-designed, minute-takers can ensure that minutes contain only important discussion points and avoid informal discussions and personal opinions, that could lead to legal ramifications. The platform also offers a way to send reminders to all participants, ensuring that all steps necessary are taken and that no crucial issues are missed.
A virtual boardroom is also more secure than the physical meeting. While it’s possible for documents to get lost in the chaos or for couriers to make mistakes however, the information in the digital boardroom is protected, protecting it from unauthorised access and keeping the information private.