It’s important to organize your data protection strategy in order to stay current with latest regulations and best practices. A well-designed plan will build confidence in your customers and employees while preventing costly fines.
A sound data security plan begins with an exhaustive inventory of the information within your company. This allows you to categorize the data by type of information, location, and access. For instance, some kinds of information are more sensitive than others like personal health information (PHI) and credit card or financial details. You can also prioritize security measures based on the information’s criticality and the degree of sensitivity.
Also, determine who has access to certain information. This includes employees at contactdataroom.com/how-to-choose-the-right-data-room-vendors-based-on-your-specific-needs/ branch offices, contractors who help your network as employees working remotely with equipment such as digital copiers, inventory scanners, and mobile phones. You should consider restricting their access to the minimum required to fulfill their duties like keeping credit card information of customers in the event of a need.
Make sure that all your facilities are equipped with cameras that have night vision and motion sensors to identify unauthorized access to archives, file servers or backups. This is useful for stopping people who are taking photographs of whiteboards or monitors which contain confidential information. It can also assist to identify employees who haven’t properly logged out.
It is also essential to communicate your company’s policies and procedures clearly throughout the company. Train your employees to recognize cybersecurity threats like phishing scams targeting passwords and encourage them to report suspicious activity.